COMMISSIONERS’ COURT
REGULAR MEETING
AUGUST 14, 2017
COMMISSIONERS’ COURT
REGULAR MEETING
AUGUST 14, 2017
The Titus County Commissioners’ Court, after notice
posted in the manner, form and contents as required by law, met in Regular
Meeting on Monday, August 14, 2017 at 9:00 a.m. in the Titus County Courtroom,
Room 205, located at 100 West 1st Street with the following members
present:
Brian P. Lee - County Judge
Al Riddle - Commissioner Precinct 1
Mike Fields - Commissioner Precinct 2
Dana Applewhite - Commissioner
Precinct 3
Jimmy Parker - Commissioner
Precinct 4
Joan Newman - County
Clerk
Sheryl Preddy - County
Treasurer
Tim Ingram - County Sheriff
Carl Johnson - County Auditor
Chris Durant - Constable Precinct 1, 3 & 4
PUBLIC ATTENDING
Judy Kent Sue Evenwell
Christie Davis Philip Hoffman
Roger Ledbetter Carolyn Norman
Joyce Simpson
INVOCATION: Judge Brian Lee
PLEDGE OF ALLEGIANCE: Judge Brian Lee
1. PUBLIC
COMMENTS AND/OR REQUESTS FOR INFORMATION ON NON-AGENDA ITEMS IN ACCORDANCE WITH
SECTION 551.042, TEXAS OPEN MEETINGS
Sheriff Ingram updated the Court on the use of
sheriff’s vehicle for temporary traffic control on I-30 to TxDOT while they
were working on bridges and guardrails.
The use of vehicle brought in approximately $6100.00 and he thanked the
Court for approving.
2. CONSIDER
AND POSSIBLY APPROVE MINUTES FROM JULY 24, 2017 SPECIAL MEETING OF THE COMMISSIONERS’ COURT
Motion was made by Commissioner Parker and seconded by
Commissioner Fields to approve minutes from July 24, 2017 special meeting of
the Commissioners’ Court. Motion passed
unanimously.
3. CONSIDER
AND POSSIBLY APPROVE A DONATION FROM WALMART TO THE CONSTABLES’ OFFICES IN THE
AMOUNT OF $2500
Constable Chris Durant informed the Court that the
donation was from Pilgrims’ Pride and was for four (4) patrol rifles and racks
to be installed in each car.
Motion was made by Commissioner Applewhite and
seconded by Commissioner Parker to approve a donation from Pilgrims’ Pride to
the Constables’ offices in the amount of $2500.00. Motion passed unanimously.
4. CONSIDER
AND POSSIBLY APPROVE KENNETH L. SCHMITT AS A RESERVE DEPUTY CONSTABLE, PRECINCT
1 (CHRIS DURANT)
Motion was made by Commissioner Parker and seconded by
Commissioner Applewhite to approve Kenneth L. Schmitt as a Reserve Deputy
Constable, Precinct 1. Motion passed
unanimously.
5. CONSIDER
AND POSSIBLE TAKE ACTION ON CONSTRUCTION/REPAIR PROJECTS TO INCLUDE:
A. WEST WALL
OF ANNEX – bid is to be received
today. Commissioner Riddle would like to
remove the electrical and landscaping off of the wall before repairing stucco.
B. NORTH
COURTHOUSE ENTRANCE WATER LEAK – to
get bid today to seal water leak.
Commissioner Riddle does not think that it is a structural issue.
C. NORTH
ANNEX ENTRY DOORS – Bid has been
received from Taylor Glass in the amount of $5200.00 and waiting on bid from
Brown Glass. Bid consists of changing
doors by eliminating middle door in the interior and changing outside doors to
one central entrance.
Motion was made by Commissioner Fields
and seconded by Commissioner Parker to give Commissioner Riddle the authority
to change first set of exterior doors based on his proposal and price. Motion passed unanimously.
D. EXTENSION
OFFICE ROOF LEAK – Hefner Roofing
to repair roof leak for $2400.00 and is to start work this morning.
E. FLAG POLE
Commissioner Riddle is to get
with Veteran Service Officer, Steve Austin.
6. PUBLIC
HEARING FOR TITUS COUNTY CLERK’S OFFICE RECORDS ARCHIVAL PLAN FOR FY 2018 (JOAN
NEWMAN)
Public hearing began at 9:24 a.m. for Titus County
Clerk’s Office Records Archival Plan for FY 2018. County Clerk, Joan Newman, explained the
statue, purpose, revenue and restoration and preservation projects for the FY 2018
as per attached. The cost to digitally
restore and electronically index old Titus County Deed Records Volumes 35-40
will be $26,000.00. (SEE
ATTACHMENT 01)
Public Hearing ended at 9:28 a.m. and Commissioners’
Court resumed its meeting.
7. CONSIDER
AND POSSIBLY APPROVE ORDER TO ADOPT RECORDS ARCHIVAL PLAN (JOAN NEWMAN)
Motion was made by Commissioner Fields and seconded by
Commissioner Parker to approve order to adopt Records Archival Plan for FY 2018. Motion passed unanimously. (SEE
ATTACHMENT 02)
8. CONSIDER
AND POSSIBLY APPROVE PROFESSIONAL SERVICES AGREEMENT BETWEEN TITUS COUNTY CLERK
AND IDOCKET.COM RUBY SERVICE (JOAN NEWMAN)
Motion was made by Commissioner Fields and seconded by
Commissioner Applewhite to approve Professional Services Agreement between
Titus County Clerk and IDocket.com Ruby Service. Motion passed unanimously. (SEE
ATTACHMENT 03)
9. CONSIDER
AND POSSIBLY APPROVE 2018 TITUS COUNTY SHERIFFS’ AND CONSTABLES’ FEES
Motion was made by Commissioner Riddle and seconded by
Commissioner Applewhite to approve 2018 Titus County Sheriffs’ and Constables’
fees. Motion passed unanimously. (SEE
ATTACHMENT 04)
10. CONSIDER
AND POSSIBLY APPROVE ANNUAL HARDWARE IT SUPPORT LEVEL II MAINTENANCE AGREEMENT
WITH NET DATA
Motion was made by Commissioner Parker and seconded by
Commissioner Fields to approve annual hardware IT Support Level II Maintenance
Agreement with NET Data. Motion passed
unanimously. (SEE
ATTACHMENT 05)
11. CONSIDER
AND POSSIBLY APPROVE THE PURCHASE OF NET DATA COMPUTER MODULES FOR THE COUNTY
ATTORNEY’S OFFICE WITH AN INITIAL ONE-TIME COST OF $35,300 AND ANNUAL COST OF
$9000
Motion was made by Commissioner Fields and seconded by
Judge Lee to approve the purchase of NET Data Computer Modules for the County
Attorney’s office with an initial one-time cost of $35,000 and annual cost of
$9000. Motion passed unanimously. (SEE
ATTACHMENT 06)
12. CONSIDER
AND POSSIBLY APPROVE TERRI AYDELOTT AS TEMPORARY JUSTICE OF THE PEACE, PRECINCT
2, WHILE JUDGE DYKE IS ON MEDICAL LEAVE
Motion was made by Commissioner Fields and seconded by
Commissioner Riddle to ratify decision to approve Terri Aydelott as temporary
Justice of the Peace, Precinct 2, while Judge Dyke is on medical leave. Motion passed unanimously.
13. CONSIDER
AND POSSIBLY APPROVE STATUTORY PAYROLL ADJUSTMENT FOR JUDGE AYDELOTT DURING
JUDGE DYKE’S ABSENCE
Motion was made by Commissioner Fields and seconded by
Commissioner Parker to approve statutory payroll adjustment for Judge Aydelott
during Judge Dyke’s absence. Motion
passed unanimously.
14. CONSIDER
AND POSSIBLY APPROVE TRAVEL AND SEMINARS FOR TITUS COUNTY EMPLOYEES AND ELECTED
OFFICIALS
Motion was made by Commissioner Parker and seconded by
Commissioner Applewhite to approve travel and seminars for Titus County
employees and elected officials. Motion
passed unanimously. (SEE
ATTACHMENT 07)
15. APPROVE
ORAL AND WRITTEN REPORTS OF COUNTY OFFICIALS
Motion was made by Commissioner Parker and seconded by
Commissioner Fields to approve oral and written reports of county
officials. Motion passed
unanimously. (SEE
ATTACHMENT 08)
16. CONSIDER
AND POSSIBLY APPROVE TREASURER’S REPORT
Motion was made by Commissioner Fields and seconded by
Commissioner Applewhite to approve Treasurer’s report. Motion passed unanimously. (SEE
ATTACHMENT 09)
17. APPROVE
BUDGET AMENDMENTS
There were no budget amendments.
18. SIGN PAY
ORDERS AND APPROVE PAYMENTS
Motion was made by Commissioner Applewhite and
seconded by Commissioner Parker to sign pay orders and approve payments. Motion passed unanimously. (SEE
ATTACHMENT 10)
19. REPORT
FROM ROAD ENGINEER (ROGER LEDBETTER)
Roger Ledbetter reported to the Court that he had
received complaints as to the tall grass and brush. They are currently mowing a 15’ strip on each
side of the road which is less than normal.
They will come back in the fall and mow.
They are side cutting and spraying herbicides 15’ high and down at the
intersections.
The base has been completed on CR 3375, CR 3340, CR
3335 and CR 3370. Work has been delayed
due to weather.
Maps with the roads highlighted that needed repairs
were given to each Commissioner for them to prioritize which roads to work on
first. (SEE
ATTACHMENT 11)
20. COUNTY
JUDGE REQUESTS AN EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE SECTION
551.074 TO DISCUSS PERSONNEL MATTERS
Commissioners’ Court went into Executive Session at
10:38 a.m. and reconvened regular meeting at 11:31 a.m. No action taken.
21. CLOSING
COMMENTS BY COUNTY JUDGE AND COMMISSIONERS, IF ANY
Judge Lee questioned the status of the tire recycling
and Commissioner Applewhite answered in that he needs to schedule a time that
both the Sheriff’s office and the company from Paris can get together.
Judge Lee is to meet with Steve Capps and Toni Melton
regarding county health insurance. He
has received a quote from Texas Association of Counties for health
insurance. A decision is to be made
whether to continue with self-funded insurance for the county or change to a
traditional plan.
Judge Lee called for a recess at 10:30 a.m. and
reconvened at 10:38 a.m. in order to go into Executive Session.
ADJOURN:
Motion was made at 11:32 a.m. to adjourn by Commissioner Fields and seconded by Commissioner Applewhite. Motion passed unanimously.